Transactions Overview

Before you use the Transactions functions, set up your vendors, codes, and IDs using the Setup and Maintenance functions. Verify your vendors, codes, and IDs using the Master Lists and Interactive View functions.

Use the Transactions functions for the following tasks:

Use the Transactions function to enter or edit invoices and miscellaneous debits for vendors.
Use the Copy Recurring Entries function to create transactions for the recurring entries you defined in the Recurring Entries function.
Use the Change Batches function to replace a batch code with a different batch code and move all transactions from the old batch code to the new batch code. This function is available only if you elect to use batch processing in the Business Rules function.

To verify your unposted transactions, use the Transaction Journals functions to print the Purchases Journal and the Miscellaneous Debits Journal. If any transaction is incorrect, use the Transactions functions to edit it and then reprint the appropriate journal.

NOTE: If Accounts Payable interfaces with Inventory, when you enter transactions in Accounts Payable, item location information, detail history, and lot and serial information in Inventory are updated when saving the transaction.

After you enter an invoice, you can print an online check if you elect to print online checks in the Business Rules function.

Multicurrency

If you use multicurrency, it’s important to remember that the currency assigned to the vendor for which you are entering a transaction determines the transaction’s currency. That is, transaction amounts are always entered in the vendor’s currency. Use the Base Currency check box that appears on the Transactions screen when you select a vendor that uses a currency other than the base currency to view or enter transaction amounts in your company’s base currency.